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Increase Office Productivity with an Organized File Cabinet

September 7, 2020

Filing cabinets are one of the most fundamental items in an office space. They’re used by almost all employees and are essential to keep physical files safe, accessible, and well ordered. 

Unfortunately, many employees don’t take advantage of the benefits filing cabinets provide and carelessly leave their files cluttered, disorganized and chaotic. 

Read on to learn how file cabinet organization can increase your office's productivity and receive great tips on how to organize a file cabinet.

Time Saved

Employees with disorganized filing cabinets often waste time searching for documents they need. 

It's common for employees to messily keep their files piled up and shoved in their filing cabinet drawer. This requires these employees to shuffle through numerous documents before finding the needed document. 

The time blown scrounging through documents could have been spent in a more efficient, productive way. 

A clean filing cabinet offers an organized, quick alternative so employees never have to waste time searching for documents and can maximize productivity.

Reduced Frustration

Wasted time can lead to frustration, anger, and sometimes even aggression. Often times, attitudes are contagious and one employee’s negativity can affect their coworkers, managers or the entire office. 

An organized filing cabinet eliminates this possibility of frustration and can reduce stress levels for everyone in the office.

Protect Documents

Filing cabinets serve as a safe haven for important, personal and confidential files.

High-quality filing cabinets, like the filing cabinets produced by Steelcase, are designed with a lock and innovated with premium materials to protect these files from unplanned invasions and disasters. 

McWaters is the Steelcase supplier for the region of Georgia and South Carolina. If your company is located in one of these states, contact us to learn more about Steelcase filing cabinets.

When a filing cabinet is unorganized it can cause these files to be displaced, destroyed or to end up in the wrong hands. 

This could decrease productivity by causing valuable files to become irretrievable or private information to be stolen. 

How to Organize a File Cabinet

After reading the benefits of keeping your files organizes, we’re sure you’re ready to learn how to organize a file cabinet.

Step 1: Purchase a Filing Cabinet

Start by doing some research to find the filing cabinet that’s right for you. We suggest purchasing a filing cabinet that’s an ideal size to store all documents and attractive enough to liven up an office space. 

Steelcase furniture is reputable for having extraordinary filing cabinets that are stylish, high-quality and functional. 

Step 2: Create a File Cabinet Organization System

A file cabinet organization system is the foundation of how you will organize and locate your files.

Many people choose to organize their files alphabetically but others prefer to organize their files chronologically, geographically, by clients, or by subject. 

It’s encouraged to get creative and make a file cabinet organization system that’s right for you.

Step 3: Make Clear Labels

However you decide to arrange your files, it’s important you label them clearly and logically. 

Avoid handwriting labels with a pencil or any type of writing utensil that fades over time. 

We recommend using a label maker to ensure clear, permanent labels that will last throughout time. 

Step 4: Insert Documents

You’re now ready to place your documents in the correct location of your filing cabinet. 

Remember to follow your file cabinet organization system and enjoy all the benefits the structure will provide!

If you're interested in purchasing Steelcase filing cabinets for your office, contact us. We have locations in Columbia, South Carolina, Charleston, South Carolina, Augusta, Georgia and Savannah, Georgia.  

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